MINUTES of the
BOARD OF TRUSTEE’S MEETING


DATE: May 21, 2007
TIME: 7:00 p.m.
PLACE: Collinsville Memorial Public Library Center’s
                        Board Meeting Room

Call to Order

President McChristian presided and called the meeting to order.

Roll Call

Members present:

Mrs. Patricia McChristian
Mr. Howard Dartt
Mrs. Mary Ellen Fedder
Mrs. Alice Hayes
Mr. Gary Keller

Members absent:

Mr. Norman Schiller
Ms. Laura Herr

Others present:

Mrs. Barbara Rhodes, Director


Consent Items

Minutes of regular meeting April 16, 2007.

Communications
< Letter from the Gary Clark on Blum House expenditures

Librarian’s Reports
< Director’s Report
< Blum House manager’s report

Finance
< May Bill list was presented.
< General Fund Account was presented.
< Gift Account was presented.

A motion was made by Mrs. Fedder, seconded by Mrs. Hayes, to:

APPROVE THE CONSENT ITEMS IN ENTIRETY.

A roll call vote was taken.

Mrs. McChristian Yes Mr. Schiller Absent
Mrs. Fedder Yes Ms. Herr Absent
Mrs. Hayes Yes Mr. Keller Yes
Mr. Dartt Yes

Motion carried.

Committee Reports


1. Lewis and Clark Library System – No report


2. Personnel – No report

3. Maintenance – No report

4. Foundation/Blum House – No report

5. Museum/Friends Groups – No report


Discussion Items

< Concept of providing a building in Fairmont City to serve library members to our West was presented. Discussion on financing and location were entertained and Mrs. Rhodes was directed to continue investigation into several opportunities.
< Blum House expenses in connection with the letter from Gary Clark were discussed. The Board decided to stay with its original decision that would expect that the House’s income be expected to cover its monthly expenditures.
< Proposed Budget for FY 2007-2008 was handed out and questions were answered by Mrs. Rhodes.
< A nominating committee of President McChristian, Secretary Keller and Trustee Hayes were appointed by President McChristian to bring a slate of officers for consideration for the June meeting.


Action Items

< The new proposal to renovate the Fountain by St. Louis Machinery was reviewed and the decision to table the final decision until the June meeting was proposed. At that point the decision whether to retain the Fountain with water or create a flower garden will be made.
< A motion was made by Mr. Keller, seconded by Mr. Dartt, to:

APPROVE THE FREEDOM OF INFORMATION POLICY AS AMENDED TO INCLUDE THE CURRENT INFORMATION OF THE COST OF ELECTRONIC MEDIA REQUESTS.

A roll call vote was taken.

Mrs. McChristian Yes Mr. Schiller Absent
Mrs. Fedder Yes Ms. Herr Absent
Mrs. Hayes Yes Mr. Keller Yes
Mr. Dartt Yes


Adjournment

A motion was made by Mr. Keller, seconded by Mr. Dartt, to:

WITH NO FURTHER BUSINESS, ADJOURN THE BOARD MEETING OF MAY 21, 2007.

Motion carried. 

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Member of the Illinois Heartland Library System under the direction of the Illinois State Library

Mississippi Valley Library District         
408 West Main Street
Collinsville, IL 62234
Phone: 618-344-1112
FAX: 618-345-6401