MINUTES of the
BUDGET AND APPROPRIATION HEARING


DATE: August 21, 2006
TIME: 7:00 p.m.
PLACE: Collinsville Memorial Public Library Center’s
                        Board Meeting Room

Call to Order

President McChristian presided and called the meeting to order.

Input from Residents

No Collinsville Residents present for input.

Adjournment.



MINUTES of the
BOARD OF TRUSTEE’S MEETING


DATE: August 21, 2006
TIME: 7:05 p.m.
PLACE: Collinsville Memorial Public Library Center’s
Board Meeting Room

Call to Order

President McChristian presided and called the meeting to order.

Roll Call

Members present:

Mrs. Patricia McChristian
Mrs. Alice Hayes
Mr. Howard Dartt
Ms. Laura Herr
Mr. Norman Schiller
Mrs. Mary Ellen Fedder
Mr. Gary Keller

Members absent:

None

Others present:

Mrs. Barbara Rhodes, Director
Robert Clark and Ben Haddick, Staff


Consent Items

1. Minutes of regular meeting July 17, 2006.

2. Communications

3. Librarian’s Reports
< Librarian Barbara Rhodes presented her report.
< Report from Maureen Schreiber on the Children’s Library and Programming
< Report from Gary Clark, Manager of the Blum House
< Report given by Staff members present

4. Finance
< August Bill list was presented.
< General Fund Account was presented.
< Gift Account was presented.

A motion was made by Mr. Schiller, seconded by Mr. Keller, to:

APPROVE THE CONSENT ITEMS IN ENTIRETY.

A roll call vote was taken.

Mrs. McChristian Yes Mr. Schiller Yes
Mrs. Fedder Yes Ms. Herr Yes
Mrs. Hayes Yes Mr. Keller Yes
Mr. Dartt Yes

Motion carried.

Committee Reports


1. Lewis and Clark Library System – No report


2. Personnel
Custodian Herbert Koonce is retiring on September 30, 2006.


3. Maintenance – No report

4. Foundation/Blum House
Storm damage estimate was presented.

5. Museum/Friends Groups
Discussion of the City’s Water Main positioning under the Museum building and possibility of Easement permission was forwarded to lawyer, Phil Lenzini for consultation.

Discussion Items
< Options for the division of Custodian Herb Koonce’s job responsibilities was discussed. Mrs. Rhodes will investigate the possibilities of Custodial Care contractual service and a part time general library worker, as well as a Grounds Keeper contractual service.
< Trustee workshop at LCLS was discussed and President McChristian, Vice-President Fedder, Schiller and Hayes expressed an interest to attend. This will be counted as fulfillment of a requirement for this year’s Per Capita Grant.
< Possible meeting with Terry Mutchler from the Illinois Attorney General’s office was discussed and Mrs. Rhodes will investigate the possibilities.


Action Items
< A motion was made by Mr. Schiller, seconded by Mr. Keller, to:

ADOPT ORDINANCE 06-05 BUDGET AND APPROPRIATION ORDINANCE.

A roll call vote was taken.

Mrs. McChristian Yes Mr. Schiller Yes
Mrs. Fedder Yes Ms. Herr Yes
Mrs. Hayes Yes Mr. Keller Yes
Mr. Dartt Yes

Motion carried.

< A motion was made by Mr. Schiller, seconded by Ms. Herr, to:

APPROVE THE RETENTION OF ALL TRUSTEES IN THEIR CURRENT BOARD OFFICES FOR ANOTHER YEAR.

A roll call vote was taken.

Mrs. McChristian Yes Mr. Schiller Yes
Mrs. Fedder Yes Ms. Herr Yes
Mrs. Hayes Yes Mr. Keller Yes
Mr. Dartt Yes

Motion carried.

< Table any decision on the Fountain Repair. Mrs. Rhodes was instructed to continue investigation into options.


Adjournment

A motion was made by Mr. Schiller, seconded by Mr. Keller, to:

WITH NO FURTHER BUSINESS, ADJOURN THE BOARD MEETING OF AUGUST 21, 2006.

Motion carried. 

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Member of the Illinois Heartland Library System under the direction of the Illinois State Library

Mississippi Valley Library District         
408 West Main Street
Collinsville, IL 62234
Phone: 618-344-1112
FAX: 618-345-6401