MINUTES of the
BOARD OF TRUSTEE’S MEETING
DATE: March 15, 2004
TIME: 7:00 p.m.
PLACE: Collinsville Memorial Public Library
                        Board Meeting Room

Call to Order

Vice-President McChristian presided and called the meeting to order at 7:00 p.m.

Roll Call

Members present:

Mr. Ted Funkhouser
Mr. Norman Schiller
Mrs. Mary Ellen Fedder
Mrs. Margaret Cadagin
Ms. Laura Herr
Mrs. Patricia McChristian
Mrs. Alice Hayes
Ms. Nicole Hayes

Members absent:

Mr. David Bohnenstiehl

Others present:

Mrs. Barbara Rhodes, Director

Consent Items

1. Minutes of Februay 9, 2004 were presented. Error of attendance was noted - President Funkhouser was not in attendance at the February meeting and Vice-President McChristian was residing.

2. March Bill list in the amount of $38,188.52 was presented. No discussion.


1. Communications - None



4. Librarian’s Reports


< Mrs. Rhodes presented her written report.
The statistical and narrative reports were accepted as presented.


< Reports from Maureen Schreiber and Katie Heaton were presented.
< Report from Gary Clark, Blum House Manager was presented.


< 5. Finance Gift and Reserve Fund Accounts Report was presented.
< A motion was made by Mrs. Cadagin, seconded by Mrs. McChristian, to:

ALLOW MILDRED GALLOWAY’S BEQUEST OF $3,573.21 TO PURCHASE JUVENILE DVDS AND MUSIC CDS.

Motion carried.

A motion was made by Mr. Schiller, seconded by Mrs. A. Hayes, to:

APPROVE THE CONSENT ITEMS IN ENTIRETY.

A roll call vote was taken.
Mr. Funkhouser Yes Mr. Bohnenstiehl Absent
Mrs. Fedder Yes Mrs. McChristian Yes
Mr. Schiller Yes Mrs. Cadagin Yes
Mrs. A. Hayes Yes Ms. Herr Yes
Mrs. N. Hayes Yes


Motion carried.

Committee Reports


5. Lewis and Clark Library System


< Lewis and Clark and the Shawnee Systems are combining to integrate their automation systems into one system. Demonstrations for the competing systems are being set up.

 


2. Maintenance


< More estimates needed on cupola repairs and sidewalk repairs.


3. Foundation/Blum House - No Report


4. Museum/Friends Groups

< Mr. Schiller informed that the Board that he volunteered them to serve the Friends of the Library Soup and Salad on April 13th. All help would be welcome and he encouraged all to attend.



Discussion Items



< First reading of New rental policy for the Community Room for an amendment to the Library’s policies. Referred to next meeting.
< The Board will discuss Library governance at the next meeting including the decision in this fiscal year to convert to a District Library.



Action Items



< Recommendation as reviewed at the February Board of Trustee’s meeting for Attendance of Board of Trustees amendment to the policies was presented.

A motion was made by Mrs. McChristian, seconded by Mr. Schiller, to:

ACCEPT THE RECOMMENDATION AS OUTLINED WITH ARTICLE I. SECTION 4. ATTENDANCE OF BOARD OF TRUSTEES TO READ IN PART THAT “...DECLARE A BOARD POSITION VACANT IF A TRUSTEE FAILS TO ATTEND FIVE MEETINGS DURING THE FISCAL YEAR WHETHER EXCUSED OR UNEXCUSED.”

A roll call vote was taken.
Mr. Funkhouser Yes Mr. Bohnenstiehl Absent
Mrs. Fedder Yes Mrs. McChristian Yes
Mr. Schiller Yes Mrs. Cadagin Yes
Mrs. A. Hayes Yes Ms. Herr Yes
Mrs. N. Hayes Yes

Motion carried.

< Recommendation to increase fines and some fees was presented by Mrs. Rhodes.

A motion was made by Mrs. Mr. Schiller, seconded by Mrs. McChristian, to:

RAISE FINES TO $.10 PER DAY FOR ALL ITEMS EXCEPT EXPRESS BOOKS WHICH WILL REMAIN $.25 PER DAY. IF AN ITEM IS LOST OR DAMAGED, A $5.00 PROCESSING FEE SHOULD BE INCLUDED IN THE PRICE OF THE ITEM TO COVER THE COST OF REPLACEMENT. THIS FEE WILL BE WAIVED FOR PAPERBACKS AND ISSUES OF PERIODICALS.

A roll call vote was taken.
Mr. Funkhouser Yes Mr. Bohnenstiehl Absent
Mrs. Fedder Yes Mrs. McChristian Yes
Mr. Schiller Yes Mrs. Cadagin Yes
Mrs. A. Hayes Yes Ms. Herr Yes
Mrs. N. Hayes Yes

Motion carried.

< Phenolic Consulting bid for replacement of roof on 1988 addition will be placed on hold until roofing consultants give a recommendation.

< Request by the Friends of the Museum to place a new building on part of the back Library lot was reintroduced.

A motion was made by Mr. Funkhouser, seconded by Mr. Schiller, to:

DONATE PART OF THE BACKLOT OF THE LIBRARY FOR THE CONSTRUCTION OF A NEW COLLINSVILLE HISTORICAL MUSEUM UNDER THE AGREEMENT THAT IF FOR ANY REASON THAT THE BUILDING AT SOME FUTURE TIME IS PLACED FOR SALE BY THE MUSEUM THAT THE LOT WILL REVERT BACK TO THE OWNERSHIP OF THE LIBRARY AND THE LIBRARY WILL BE OFFERED FIRST CHANCE TO PURCHASE THE BUILDING AT FAIR MARKET VALUE.

A roll call vote was taken.
Mr. Funkhouser Yes Mr. Bohnenstiehl Absent
Mrs. Fedder Yes Mrs. McChristian Yes
Mr. Schiller Yes Mrs. Cadagin Yes
Mrs. A. Hayes Yes Ms. Herr Yes
Mrs. N. Hayes Yes

Motion carried.


Adjournment

A motion was made by Mr. Schiller, seconded by Mrs. N.Hayes, to:

WITH NO FURTHER BUSINESS, ADJOURN THE BOARD MEETING OF MARCH 15, 2004.


Motion carried. 

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408 West Main Street
Collinsville, IL 62234
Phone: 618-344-1112
FAX: 618-345-6401